Personal Assistant
Date Posted: 24-Jan-2024 | Qualification: PUC/Graduation
| Position: | Personal Assistant |
| Skills Required: | Good communication,Smart, calendar management,travel management,meeting arrangements,executive assistant,Personal Assistant, secretarial activities |
| Employment Type: | Full Time |
| Location: | Bengaluru |
| Job Mode: | Work from Office |
| Experience: | 1 - 5 (years) |
Job Description:
Job Description:
1. Calendar management: Manage the CEO's calendar, scheduling appointments, meetings,
conferences, telecons, and travel arrangements. Depending on the importance and urgency of
the matter, exercise judgment finding appropriate time on the CEO’s calendar with relevant
stakeholders.
2. Travel arrangements: Prepare travel itinerary and work with the admin SPOC and travel partner
to make necessary travel arrangements for the CEO, including booking flights, hotels, rental cars,
and other transportation / accommodation / arrangements as required.
3. Meeting / engagement management: Serve as the first point of contact for the CEO’s office.
Organize and manage meetings, including drafting agendas, preparing meeting materials, and
taking minutes. Ensure relevant draft / inputs from concerned team(s) are received in time for
CEO’s speaking engagements. Manage information flow in a timely and accurate manner. Work
closely with other leaders and teams to execute initiatives and events that are driven by the
CEO’s office.
4. Correspondence and records management: Manage the CEO's email and correspondence,
ensuring that messages are appropriately prioritized, responded to, and filed. Organize and
maintain all important documents used by the CEO for travel and other procedural
requirements.
5. Administrative tasks: Responsible for a range of administrative tasks, such as managing
expenses, contact list, processing invoices, and other paperwork. Carry out preliminary research
and suggest solutions / options for travel / logistics and similar administrative support. Ensure
proper filing and retrieval systems including maintaining notes of meeting discussions.
6. Confidentiality: Maintain strict confidentiality at all times for sensitive and confidential
information.
7. Relationship management: Serve as an effective coordinating point of contact among executives,
employees, clients and other external partners. Develop and maintain relationships with key
stakeholders, partners, and other executives.
8. Support miscellaneous administrative tasks as assigned by CEO.
